6 Things To Be Aware Of When Searching For A Wedding VenuePhoto Credit: Pixabay

Today’s informative guest post comes to us from wedding planner Caroline Kastner of Rachel Bridal. Enjoy!

Planning a wedding can be an exciting, yet challenging time in your life. With so many different things to plan, arrange, and book, it’s important to get everything right the first time. One major part that requires detailed planning is the wedding venue. With so much to consider you need to make sure the wedding venue is perfect for the wedding you want and whether it’s available on the day of your wedding. While searching for your perfect venue however, it’s important to be aware of a few things about your venue that you may not even realise. The following are the top things to be aware of when searching for a wedding venue:

Read the full post after the cut!

Hidden Costs

The cost of your venue is generally agreed upon when booking it. While this is generally ok, the problem lies in the underlying hidden costs which may present themselves if your day goes over the agreed time. Some hidden costs include:

  •  Cutting Of The Cake and Serving It To Guests – Some venues charge for the cutting and serving of the wedding cake.
  • Pre-Reception Drinks – Some drinks that are purchased before the reception may be charged at an extra rate.
  • Service Charge – This may already be in your agreed contract, however it’s best to double-check.
  • Guest Parking – Some wedding venues may charge for assigned parking of your wedding guests depending on how long the day runs.
  •  Alcohol – Having an open bar allows guests to buy what they want and it’s placed on your tab. This will have to be paid at the end of the night or an additional bill will be sent out to your address.
  • Corkage – Most wines and champagnes will be extra if you decide you want them halfway through the wedding. If you want them included on the day, it’s important to add them in the price to begin with.
  •  Napkins, Linen and Chair Covers – Chair covers, linen and napkins may all cost extra if you want the venue to decorate for you.
  • Number of Guests – Generally there is a minimum number of guests that is required to book out a venue. If you have a minimum of 100 guest but 90 shows up, you will still have to pay for those extra people.
  • Wedding Runs Longer Than Expected – If your wedding goes over the hours stipulated in the booking you may be charged extra.

6 Things To Be Aware Of When Searching For A Wedding VenuePhoto Credit: Pixabay

Become A Club Member

Depending on where you book your venue, some country clubs may require you to become a member before you’re allowed to have your wedding at their club. This can be expensive depending on the country club, so it’s important to ask about any guidelines or rules first before going into too much detail. If you do decide it’s the place you want to hold your wedding, it’s very important to outweigh whether the additional expense is in your budget.

Leaving Times For Guests

Most venues will have a closing time of when all guests will need to leave the venue. If you’re planning to have a late night wedding, it’s important to find out when closing time is to see whether it’ll interrupt your wedding reception. While most venues will stay open until midnight or longer, it’s still a good idea to check so your guests aren’t hurried out unexpectedly.

Can You Setup And Decorate?

If you’re planning to decorate your venue, you must first see whether the venue in question allows this. Not all venues allow the bride and groom to decorate. This needs to be made clear when you’re inquiring about the venue. You also need to check whether the venue will clean up at the end or whether you need to hire someone to do this. This may cost extra depending on the venue, so always ask about decorating and clean up. You will also need to ask when you’ll be allowed into the venue to decorate.

6 Things To Be Aware Of When Searching For A Wedding VenuePhoto Credit: Pixabay

Do They Offer A Backup Plan?

For outdoor wedding venues, you can’t predict the weather, this is why it’s important to have a backup plan so you and your guests aren’t getting wet. Ask the venue whether there’s a backup plan or backup venue available if the weather changes suddenly. Do they have a covered area to get married? Will if fit everyone? A plan B needs to be put into place to ensure your wedding isn’t interrupted by any changes in the weather.

Photographer Restrictions

If you’ve booked a wedding photographer, it’s important to ask your venue whether there’s any restrictions on what can be photographed. Some wedding venues such as museums may only allow photos to be taken in certain areas with other areas restricted. Art galleries or certain landmarks may also prohibit flashes or photos being taken.
Searching for a wedding venue can be one of the biggest decisions in your life. Whether you’re looking for an outdoor wedding or an indoor venue, it’s always important to be aware of these important things to make sure your wedding isn’t full of additional surprises on the day. So when is your wedding day?

Caroline Kastner is a passionate health advocate and wedding planner who loves to create a magical day for all her couples. She loves all things wedding and works for Rachel Bridal. She has two dogs, a young son and in her spare time she loves walking along the beach.

To learn more about Rachel Bridal, please visit their WeddingLovely Vendor Guide profile or head straight to their website.


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  • Rica Morales

    Thank you for this information, this is a great help! I am planning to choose a venue in Miami wedding venues cause it seems like they all have the guts to make your wedding wonderful. It’s not just the place but it’s also about the accommodating staffs. Thank you for this such helpful blog.

    • weddinglovely

      Glad to hear that it was of great help! You’re always welcome. :)