Today’s guest post comes to us from Joanna Carina, owner and lead photographer of Carina Photographics in Minneapolis MN. She specializes in wedding photography and wrote this article based on the advice and timeline planning guidelines she gives to her wedding clients.
It seems like something so complicated. Plan the timeline of your entire wedding day, even though you’ve never planned a wedding before in your life! Thankfully, there are some tips that you can keep in mind to help you plan out and organize the time needed for the events on your big day. Here’s a few:
Read the full post after the cut!
Allocate more time than you think you need for all events
The makeup artist took longer than expected. The dress had wrinkles and needed to be steamed prior to wearing. The limo was delayed by road construction. The florist didn’t arrive on time with the bouquets. The dinner took an hour longer than the catering company anticipated. If something were ever to be delayed, chances are it would happen on your wedding day. So make sure to schedule in more time than you think you need to accomplish everything. You’ll increase your chances of accomplishing all of your events without adding additional stress.
Delegate, delegate, delegate
Prior to your big day, make sure to delegate any tasks that must happen on the day itself (paying any vendors, organizing posed photo subjects, announcements, etc) to members of your wedding party or family. Everything will be more likely to run much more smoothly and quickly with a little delegation.
Leave plenty of time for your first look or couple portraits
Many times people don’t give much thought to these photos, as they are more concerned with figuring out the configuration of each family portrait. The portraits of the bride and groom alone, however, often end up being the most cherished photos of the entire day. These are the ones you gift to parents, relatives and friends, as well as hang on your own wall. Make sure to plan at least half an hour for your portraits — and more if time allows.
Be at the ceremony location a minimum of 30 minutes prior to the ceremony
You’ll want to be finished with all hair, makeup, photos and travel well before the ceremony starts. It is safest to plan on being ready at the location 30 minutes (sometimes one hour!) prior to the ceremony. You’ll not only be prepared in case something runs overtime, but at the very least you have time to breathe and relax before the big moment.
Plan 3-4 minutes per photo grouping
When planning out how much time you will need to get formal photos with your family, bridal party, etc, a good rule of thumb is to add 3-4 minutes per photo, assuming all participants in the photos are ready when needed. In addition, don’t forget to make sure everyone needed for the photos is aware of where they need to be prior to your day! I’m personally guilty of that one – sorry Laura!
Arrange for most reception activities to happen early
Once the dinner is over, make sure to plan the cake cutting, first dance, father/daughter and mother/son dances, bouquet toss, and any other events early in the evening. Often times, many relatives and friends won’t want to stay too long after dinner, so you want to make sure as many people are still available to watch all the fun!
If you can keep these tips in mind while planning out your wedding timeline, you will be much more likely to keep your day running smoothly — helping to alleviate any unneeded stress on one of the biggest days of your life. Best of luck and happy planning!
Great advice Joanna, thank you for sharing! For more information about Carina Photographics, please visit her WeddingLovely Vendor Guide profile or head straight to her website. She also has a Wedding or Portrait Photography Information Guide that she would be happy to send, just drop her a line and let her know!
Do you have any questions or comments for Joanna? Add them to the comments below!