What does a “Day-Of” Wedding Coordinator take care of?

Rebecca Chan Weddings & Events was kind enough to provide today’s guest post! If you are considering hiring a “day of” Wedding Coordinator, she did a great job filling us in on what exactly to expect. Thanks Rebecca!

Have you ever been to a wedding where it was clear the couple could have used more help? Perhaps things were always running late, there were not enough helpers or no one knew what they were doing? This looks bad on the bride and groom, and it definitely is not fun to be a guest at such a wedding. I have been to too many weddings where the couple clearly could have used a little extra help in executing their plans.

Nowadays, with wedding blogs and DIY books readily available, more and more couples are opting to plan their own wedding. While there is nothing wrong with this, one thing is for sure—you cannot coordinate your wedding day!

Rebecca Chan Weddings & Events
Photo credit: Calculated Style Photography

 

For couples who have done all the planning for their wedding, a popular service is hiring a Day-Of Coordinator or Month-Of Coordinator to oversee the details.

It is sometimes referred to as “Month-Of” because the wedding coordinator will commence their services about 4 weeks prior to the wedding day. To get familiar with your wedding plans, usually 1-2 meetings are needed to go through the itinerary, to see to the last minute details and what has been discussed with vendors. No matter what the service is called, these meetings are vital to communicate your vision and expectations for your special day. Along with this preparation is having the wedding coordinator present at your wedding rehearsal, so that that everyone is on the same page when it comes to the ceremony.

Rebecca Chan Weddings & Events
Photo credit: Calculated Style Photography

 

On the wedding day, the main role of the Day-Of Coordinator is to ensure that your plans are carried out smoothly and to discreetly handle any problems that may arise. This also means you can arrive to a perfectly set up ceremony and reception, since your coordinator will have already arrived in advance to make sure it is set up properly. They are also the liaison with the venue, food manager, decorators, MC, DJ, photographer and parents; they pull the pieces of the puzzle together.

Rebecca Chan Weddings & Events

Photo credit: Calculated Style Photography

With a capable Day-Of Coordinator watching over the details of the day, you can enjoy all the special moments with your family and friends without stressing. This also means that your bridal party and family can enjoy the day too! I can’t tell you how many weddings I have been to where the bridal party and close family are running around and stressing because the couple did not hire a wedding coordinator. Not only do you want to relax on your wedding day, those closest to you should as well. Entrust your special day to a wedding professional with the experience and flexibility to handle any last-minute changes that may come up, so you can enjoy your celebration.

Find Rebecca Chan Weddings & Events on WeddingPlannerLove or head on over to her blog to learn more!

Posted on by Marit.

  • Andrea

    I agree! When you have a good day-of coordinator, you can reeeelaaaax on your big day! I hired Array Event Design in Florida as my day-of for my wedding in October. I have heard the best things about them, and I love Gina tons! Can’t wait to have her help me on my big day :)

    • weddinglovely

      Good to know, thanks for the recommendation!

  • http://www.weddinglovely.com Marit

    Awesome Andrea! Happy planning–have you signed up for the WeddingLovely planning newsletters to help you stay on track? You can do so at WeddingLovely.com :)

  • Svet

    I agree with the author, you must have a day-of coordinator to be able to relax and enjoy your wedding. I have seen so many weddings where nobody knew what to do, and what to expect. Sometimes the couple appoints one or two guests to take care of the schedule and the details. Guess what, those people are doing coordinator’s job and cannot even enjoy the wedding themselves. On top of that they are not the professionals and definitely not as organized as the experienced person is. After seeing hundreds of weddings as a wedding venue representative, I would definitely recommend hiring the professional if your budget can afford one. By the way, I have seen some VERY reasonably priced Day-Of coordinators, starting at $500.

    • weddinglovely

      Thanks for the tips!

  • Autumn Hartman

    This whole article is a beautiful explanation of what I do.. I could not have said it any better. Thank you!!!
    Autumn
    Harts & Petals

    • weddinglovely

      Glad you liked it!

  • Monica Cruz

    Love this article, truly sums up what I do as a florist and day of coordinator at fleur de ferme in NYC/New Jersey areannwww.fleurdeferme.com